Swiss Contribution ECORYS Polska EUROREGION

Announcement of the results for the third call for ‘small’ projects under the NGO Fund

Ladies and Gentlemen,

I am pleased to inform that the the assessment process of grant applications under the third call for ‘small’ projects under the Fund for Non-Governmental Organisations has been completed, and I am pleased to announce for the last time the results of the competition.

We would like to thank all "small" NGOs for efforts put into preparing and submitting projects, especially when for some of you it was the first experience with writing grant applications.

The amount of resources for this call was 9 722 850 zł. The grant amount that an Applicant could apply for in one application was 5 000 CHF minimum and 40 000 CHF maximum.

Within the call in mention, the Intermediary received 319 projects.

The applicants paid the most interest to the focus area of civic education. This area was indicated in  256 applications (80% of all applications). Activities in the area of participation in public policy were the subject of 44 projects (14%), control activities were the subject of 19 projects (6%). The most represented regions were: mazowieckie (63 projects), małopolskie (61 projects)and śląskie (33 projects), followed by pomorskie and lubelskie (24 projects each).

The process of verifying the submitted applications was the same as in case of the previous calls. The Applications were registered in the Block Grant database and were assigned identification numbers. Later, the applications were directed to formal assessment that was conducted by the Intermediary's employees, who – after the applications passes the formal assessment – pass them on to technical assessment. The technical assessment was made by independent experts selected by the committee for selecting assessors consisting of the representatives of the Intermediary, the Polish Swiss Cooperation Programme's Office, and the Ministry of Regional Development. The experts represented all regions of Poland and had a vast and practical knowledge, as well as experience, allowing for an in-depth assessment of applications in terms of focus areas of the NGO Fund. The assessment took place according to the Criteria for technical assessment of ‘small’ projects that were presented in the Fund's Procedures Handbook. If the difference in the amount of points awarded by the assessors was greater than 20% of the maximum points amount, the application was additionally assessed by the Recruitment and Application assessment Manager.

29th of August there was a meeting of the Steering Committee for approval of projects, which was also attended by observers from the Office of the Swiss-Polish Cooperation Programme. Ministry of Regional Development and the Association of Polish Communes Euroregion Baltic. The activities of the Committee are to monitor and control the whole course of the selection and evaluation process of applications for funding, while the primary role of the Committee is to take a final decision on the funding of projects and approval of the ranking list. Two weeks before the evaluation the members of the Committee have received ratings of assessors and a list of proposals to be funded and a ranking list and a list of rejected applications. At the meeting of the Committee members have access to all the experts' evaluation and application forms, as well as attachments and correspondence with the Applicants.

After analyzing materials Steering Committee paid particular attention to applications number 0235/M/3/2013 and 0299/M/3/2013 submitted by the same applicant. Both proposals received high scores qualifying them to be granted. Both projects  planned the implementation of a similar actions and assumed the implementation of similar objectives. Activities were planned to address similar target group at the same time and in the same area. In addition, both projects assumed part of the same team (project personnel and trainers).  The Committee states that there is no need to implement two very similar projects in the same area at the same time, and the realization of the two would be subjected to the risk of incomplete success.  Also the short period of activity of the organization and its little experience was taken into consideration, which in turn raises concerns about the effective implementation of the two projects affected by the mentioned risks. Therefore, the Committee has decided to co-finance only one of those projects: projects number 0299/M/3/2013 as it gained a higher score.

As a result of the Committee's meeting 82 projects were finally approved for funding, which is more than 26% of all submitted applications. The Steering Committee's decision is binding and one cannot appeal from it.

The Steering Committee decided also that If during the implementation of projects contracted within the previous calls some additional savings will be produced , granting further projects from the ranking list of the third call for "small" proposals will be considered.

Below I will present briefly the other statistics on the assessment of grant applications.

From all submitted projects, 59 applications (19%) had formal errors and could not take part in the technical assessment. 15 projects (5%) did not fit into Fund's focus areas and did not receive the required 50% of points for the first criterion which allows for full technical assessment. Only 17 applications (5%) received less than 101 points, which led to their rejection. 228 projects (71%) received at least 101 points and therefore made it to the ranking list.

Soon, all granted organisations will be approached by appointed project experts who will explain how to proceed with contracts signing, what documents must be submitted to sign funding contracts and how to proceed with projects’ implementation. However all Applicants whose projects were assessed technically will receive the experts' comments summarising the assessment.

Ladies and Gentlemen, I would like to thank you once again for your interest as well as your efforts and engagement in preparing projects, and I invite you to read the ranking list.

With kind regards
The Block Grant Director
Karolina Malińska



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